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SUMMARY:GCA Monthly Board meeting
DESCRIPTION:      \n\nDRAFT\nGCA Board Meeting Agenda \n\nTuesday\, January 23rd\, 2024 – 7:00 p.m. \n\nVIA Zoom\nhttps://us06web.zoom.us/j/82725480706?pwd=aHLB4r7AOahjdb94sV07lqHvlav0x9.1\n                                                                   \nChair: June Creelman\, GCA Vice President \nSecretary and Timekeeper: Janet Sutherland \n  \n\n\n\n\n\n7:00-7:05 \n\n7:05-7:10 \n\n\n\n\nWelcome and Introductions \nConsent Agenda: \n● Approval of Agenda\n● Approval of draft minutes\, November 28\, 2023\n\n\n\n\nJune Creelman \nVice President \n\n\n\n\n\n\n\n\n7:10-7:30 \n\n\n\n\nCity Councillor Report / Update from Shawn Menard’s Office \n\n\n\n\nJonathan McLeod \n\n\n\n\n\n\n7:30-8:10 \n\n(40minutes) \n\n\n\n\nCommittee Reports and Motions:  \n\n• Membership – Motion to appoint new Board Members\nMOTION: (see full text in Annex B)\n\nBe it resolved that the following be appointed to the GCA Board of Directors: \n\n• Bob Strachan as Area Representative for Area 1 (Dow’s Lake)\n• Brenda Perras as Area Representative for Area 3B (Church District)\n\n• Environment\n\n• Health\, Housing & Social Services\n\n• Lansdowne\n\nMOTION: (see full text in Annex B) \n\nBe it resolved that the GCA: \n\n• create a separate bank account and launch a city-wide fundraising campaign to raise funds to cover the costs of this appeal.\n\n• provide monthly updates to the board on the progress of the fundraising and the project\n\n• Transportation\n\nMOTION: (see full text in Annex B) \n\nBe it resolved that the GCA adopts the Glebe Active Transportation Study Action Planprepared by Momentum. \n\n\n\n\n\n\n\nElizabeth Ballard \n\n\n\n\n\n\n\n\n\n\n\nDella Wilkinson \n\nDeborah Long \n\nCarolyn McKenzie \n\n\n\n\n\n\n\n\n\n\n\n\nMatt Meagher/\nJames Stuewe \n\n\n\n\n\n\n8:10-8:45 \n\n(10 minutes) \n\n\n(10 minutes) \n\n(10 minutes) \n\n(5 minutes) \n\n\n\n\nSpecial Updates: \n\n● DLRA’s lobbying effort to improve the plans for \n770-774 Bronson/557 Cambridge S. \n\n● Bronson Team\n\n● The Ottawa Hospital Traffic Monitoring Strategy\n\n● City of Ottawa Community Insurance Program\n\n\n\n\n\n\n\nRobert Bell\nDLRA \n\n\nBarbara Popel\, Chair\nDLRA Transportation Committee \n\nBob Brocklebank\,\nFCA \n\n\n\n\n\n\n8:45-8:55 \n(10minutes) \n\n8:55 \n\n9:00 \n\n\nNext  \nMeeting: \n\n\n\n\nIssues from the Community  \n\n\nChair/President’s Report and Closing Remarks  \n\nAdjournment \n\n\nTuesday February 27\, 2024 at the Glebe Community Centre – Pre-School Room \n\n\n\n\n\n\n\n\n\n\n\n\n\n  \n  \nANNEX A – REPORTS\n\nEducation \n\nEnvironment – Starting in January 2024\, a monthly ‘Coffee House on Sustainability’ will be open from 9:30 to 11:30 am at the Glebe Community Centre covering the following topics: \n\n1. Homes & Energy – Saturday Jan 27\, 2024\n2. Reducing Your Carbon Footprint – Saturday Feb 24\, 2024\n3. Greenspace & Water Management – Sunday Mar 24\, 2024\n4. Transportation – Saturday Apr 27\, 2024\n5. Responsible Consumption – Sunday May 5\, 2024\n\nThe final coffee house will be held at the Jim Durrell Recreation Centre at 1265 Walkley Road\, Ottawa on: \n6. Climate Risk – Basement Flooding – Saturday June 8th\, 2024\n\nThe Coffee House on Sustainability – Homes & Energy on January 27th will include two short presentations on the Better Homes Ottawa Loan Program at 9:30 am (Aaron Thornell) and on Deep Energy & Carbon Renovations from a Homeowner Perspective at 10:30 am (Patric Langevin).  There will be knowledgeable neighbours sharing their experiences on solar panels\, heat pumps (air and ground source)\, insulation\, air tightness\, energy efficient appliances\, windows and doors.  These Ottawa residents want to share knowledge gained when making the numerous consumer choices that impact the carbon footprint of our lifestyles.  What worked\, what didn’t work and what did they wish they’d known before making the change? \n\nBy providing a forum to learn how residents have lowered their individual carbon footprints whilst living in older homes\, the Glebe Community Association (GCA) Environment Committee in collaboration with CAFES hopes to provide Ottawa residents\, both homeowners\, landlords and home renters\, with the knowledge they need to choose environmentally sustainable options when they face similar consumer decisions. We also want to highlight options that will result in our homes and subsequently our communities becoming more resilient to our changing climate. \n\nPlease register for these free events at Eventbrite: \n \nhttps://www.eventbrite.com/cc/coffee-houses-on-sustainability-2828129. \n\nCoffee and cookies will be available on a first come\, first served basis but attendees must bring their own mug! \n\nFunded by Community Environment Project Grant Program (CEPGP) & CAFES and supported by the following sponsors: Bridgehead\, McKeen Metro\, Starbucks\, Wild Oat\, Happy Goat\, Second Cup.  If you are interested in getting involved in one or more of these events\, then please send an email to environment@glebeca.ca. \n\nFederation of Citizens Associations \n\nGreat Glebe Garage Sale \n\nHealth\, Housing and Social Services – Based on the motions approved at the last Board meeting\, 3 letters from the GCA Board were written in support of additional funding and social supports to address homelessness\, addiction and community safety. The letters are posted on the Advocacy page of the GCA website. A follow up meeting has been held with Councillor Shawn Menard’s office\, GNAG and the Glebe BIA to discuss the focus of a community education workshop in the spring. A list of resources and who to call on various issues will be posted on the GCA website (draft enclosed). \n\nHeritage \n\nLansdowne – verbal update on appeal process; Motion\n\nMembership – see Motion to appoint new Area Reps / GCA Board members \n\nParks\n\nPlanning – A report will be presented on the DLRA’s lobbying effort\, which has been funded in part by the GCA\, to improve the plans for the large complex being built at 770-774 Bronson/557 Cambridge S.  \n\nTransportation – Motion; special reports from DLRA Traffic Committee & Bronson Team \n\n1) Status report from the Bronson Team\, from Barbara Popel\, TeamLeader \nThe Bronson Team1 have made steady progress since the team was firstformed in January 2023. We have: \n• Researched and written a draft potential solutions documentcontaining 16 solutions to Bronson’s traffic safety issues which the City could implement immediately (our “IMM”/“NOW” solutions) and 17 potential solutions which the City could incorporate into its Bronson Redevelopment Project (our “BRP” solutions). The City’s objectives for all arterial road redevelopment projects are to rehabilitate the road’s water mains\, sewers\, sidewalks and curbs. We want the Bronson Redevelopment Project to do much more.\n• Consulted with John Dance for guidance based on the successof the recent Main Street Redevelopment project. We adopted his slogan: “The street should be shaped to meet the needs of the immediate community\, rather than those who drive through it twice a day”.\n• Introduced ourselves to the community in an article in theSeptember issue of the Glebe Report.\n• Described the Bronson Team’s project to the GCA’sTransportation Committee.\n• Communicated with Roxanne Tubb\, the City’s project managerfor the Bronson Redevelopment Project. The project’s timelineis tentative\, though the redesign work might begin in 2024. Theoriginal design was done in the mid-2010s. Then the project was postponed. The first of two construction phases (the Canal to Carling) might begin as early as 2026\, followed by the second construction phase (Carling to the Queensway). Tubb appears eager to see what we are proposing be incorporated into the Bronson Redevelopment Project.\n• Talked with Jonathan McLeod in Shawn Menard’s office about our team’s work (Nov.29 and Jan.15). Shared the draft potential solutions document and an executive summary with him (not for further distribution). He gave us information about the Bronson Redevelopment Project’s budget and potential timing\, about the City’s usual approach to facilitating communityengagement during such projects\, much valuable feedback onhow to improve our NOW/IMM and BRP potential solutions\, and opportunities for stakeholder engagement in 2024.\n• Currently surveying Glebe and Glebe Annex residents toassess their support for the NOW/IMM potential solutions. The online survey began Jan.8 and will end Jan.29. Details:\no Drafted a 17-question multiple choice questionnaire and intro.Tested it “on paper” with 3 residents.\no Selected the survey tool SurveyPlanet Pro. Obtained funding ($20US/month) from the DLRA to purchase a SurveyPlanetPro subscription. Obtained a generic email account to allowall Bronson Team members to see the survey results. Defined the survey in SurveyPlanet Pro and tested it online with 2 users.\no Survey was sent to all those on the DLRA’s email list (168 addresses; approx. 205 households) and in GACA’sMailChimp server (approx. 680 addresses; approx. 250households) on Jan.8. Survey was sent to the GCA’s email list (2\,177 email addresses) as an item in a GCA bulletin on Jan.10 and to an additional (2\,177+ 3022 email addresses) as an item in another GCA bulletin on Jan.17.\no Response rate as of Jan.16:\n■ Glebe Annex – 56 responses = a 22% response rate\n■ DL neighbourhood – 74 responses to 168 emails = a 44%response rate\n■ The Glebe east of Bronson – 62 responses to 2\,479 emailaddresses = a 3% response rate3\n■ None of the above – 13 responses. These responses will beexcluded from our analyses.\no To date\, residents’ responses have been very positive formost of the NOW/IMM solutions\, and generally positive with the other NOW/IMM solutions.\nOur next steps are: \n• Ask the GCA and DLRA to write letters of support to Shawn Menard supporting his recent requests for a speed camera nearSenator Eugene Forsey Park and a red light camera at theMadawaska/Fifth intersection.\n• Incorporate McLeod’s Jan.15 feedback into our draft potentialsolutions document and executive summary.\n• Review the NOW/IMM survey results.\n• Write an article for the March issue of the Glebe Report.\n• Meet with Shawn Menard and Jonathan McLeod todiscuss our revised NOW/IMM and BRP potential solutions and our next steps. We have requested this meeting be in February.\n\n\n\n1 Bronson Team’s current members are Cathy Simons\, Barb Popel from theDLRA\, Sue Stefko from the GACA\, and Spencer Sloan and James Stuewe from the GCA. \n2 On Jan.17\, 302 additional email addresses from GCA’s in-person sale ofnew GCA 2023 memberships were added to the GCA’s bulletin. \n3 A follow-up reminder via Twitter is planned. \n\n2) TOH Traffic Monitoring Strategy\, from Barbara Popel\, Chair ofthe DLRA Traffic Committee: \nOn August 8\, Sharon Lefroy\, the DLRA’s representative on The Ottawa Hospital’s (TOH’s) Community Advisory Council (sometimes referred to as TOH’s New Civic DevelopmentCommunity Advisory Council.\, and Errol Mendes\, a member of the DLRA Traffic Committee\, met with Austin Shih from Parsons\, the consulting firm working for TOH. Shih agreed to all of their requests concerning both TOH’s Traffic Monitoring Strategy(TMS) and the execution of the TMS that Leroy and Mendes madeon behalf of the DLRA. The DLRA’s requests included: \n• That all DLRA streets are included in the TMS\no These streets will be included in the baselinemeasurements of traffic and parking that will be done in advance of the opening of the new hospital.\no These streets will be included in the ongoing monitoring oftraffic and parking.\n• Subject to both parties’ approval\, the City – not TOH -will have oversight and control of the monitoring data.\n\nSharon Lefroy has applied to be the DLRA’s representative on theTraffic Monitoring Committee which TOH will be establishing once it is time to do the baseline measurements. \nOn August 8\, Shih sent TOH NCD – TMS-Aug2023-Final.pdf toStream Shen\, the city planner responsible for the new Civic campus.You can read TOH NCD – TMS-Aug2023-Final document at https://drive.google.com/file/d/1u2coTTZ6h3viw4Z8Vp4Gj9hrEBcCO_Zf/view?usp=sharing \n\nThanks are due to Councillor Menard. On August 8 he reiteratedthe points to Shen that Lefroy and Mendes raised with Shih. \n\nIn summary\, our work on the Traffic Monitoring Strategy has been a big success for the DLRA. Prior to the August 8 meeting\, there wasno commitment to include the Dow’s Lake (DL) neighbourhood in the TMS. Now the entire DL neighbourhood will be included in the baseline measurements and the monitoring which begins after the hospital is opened. The City’s oversight and control of the monitoring data should ensure that the DLRA is on the City’s radar and that we can have access to objective data which we can then use to request traffic calming and parking amelioration measures.\n\nWe strongly encourage the GCA’s Transportation Committee to become familiar with the TMS\, as we believe the traffic impacts ofthe new Civic campus on the Glebe will not be limited to the Dow’s Lake neighbourhood area (Area 1) of the Glebe. \n \n\n\n175 Third Avenue\, Ottawa ON K1S 2K2 \nANNEX B – MOTIONS \n\n1. Membership Committee\n\nWhereas the GCA board has two vacant positions; and \n\nWhereas the GCA’s bylaws permit vacancies to be filled between Annual General Meetings; \n\nBe it resolved that the following be appointed to the GCA board of directors: \n\n• Bob Strachan as Area Representative for Area 1 (Dow’s Lake)\n• Brenda Perras as Area Representative for Area 3B (Church District)\n2. Lansdowne Committee\nWhereas at its November 28 meeting\, the GCA board approved spending up to $5000 to obtain legal and planning  advice on whether the GCA had reasonable grounds for an appeal to the Ontario Land Tribunal of Lansdowne’s rezoning and official plan amendment; \n\nWhereas the Board also approved delegating the final decision on whether to file an appeal  to the Executive given the filing  deadline of December 14\, 2023; \n\nWhereas both the Old Ottawa East and Old Ottawa South Community Associations supported an appeal and Old Ottawa East made a financial contribution to the effort; \n\nWhereas after learning that there were reasonable grounds for an appeal\, the Executive consented to the GCA going forward with an appeal; \n\nWhereas the GCA filed an appeal of both the rezoning and Official Plan Amendment for Lansdowne to the Ontario Land Tribunal; and \n\nWhereas it is estimated that the costs of an appeal could be in the range of $35\,000 to $50\,0000 to retain the services of legal and planning experts; \n\nBe it resolved that the GCA: \n\n• create a separate bank account and launch a city-wide fundraising campaign to raise funds to cover the costs of this appeal.\n\n• provide monthly updates to the board on the progress of the fundraising and the project\n\n\n3. Transportation Committee\nWhereas the GCA Transportation Committee has a mandate to promote active transportation safety within the Glebe; \n  \nAnd whereas the Committee obtained an Infrastructure Canada grant to permit the GCA to engage a professional consulting firm\, Momentum Transport Consultancy\, to complete a study on opportunities to improve active transportation within the Glebe; \n\nAnd whereas Momentum Transport Consultancy conducted the study\, incorporating input obtained through a public survey\, a public open house\, a stakeholders consultation and neighbourhood walkabouts that engaged a wide range of different constituencies within the Glebe; \n\nAnd whereas Momentum produced a report dated October 31\, 2023 entitled “Glebe Active Transportation Study Action Plan”\, which is based on the various inputs obtained through its consultation process and identifies a series of potential active transportation projects that may be pursued by the GCA; \n\nAnd whereas the GCA Transportation Committee plans to use the Action Plan to inform future GCA positions on any specified projects\, that the Committee proposes for approval by the GCA Board\, following further development work including consulting with affected parties; \n\nBe it resolved that the GCA adopts the Glebe Active Transportation Study Action Plan prepared by Momentum. \n  \n  \n\n1
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