GCA Board Meeting Minutes

 

Tuesday, February 26, 7:00 p.m.
Glebe Community Centre

 

Present:

Elizabeth Ballard (proxy for Bruce Jamieson), June Creelman (proxy for Nini Pal), Silvia Grandi, Rochelle Handelman, Jennifer Humphries, Angela Keller-Herzog, Carolyn Mackenzie, Christine McAllister, Johanna Persohn, Bill Price, Jennifer Raven (proxy for Dan Chook Reid), Laura Smith, Josh Van Noppen, Sarah Viehbeck

 

Others: Anthony Caricato, Lauren Hills, John Humphries, Jonathan Macleod

 

Regrets: Joan Forbes, Carol Macleod, Shawn Menard, Dan Chook Reid, Bruce Jamieson, Nini Pal, Sue Stefko

 

WELCOME

Sarah welcomed all to the meeting and acknowledged that we meet on the unceded territory of the Algonquin people.

 

AGENDA AND MINUTES

The agenda was approved with the addition of a brief report from Carolyn Mackenzie (Johanna / Elizabeth). The January minutes were approved as presented (June / Carolyn).

 

REPORT FROM THE COUNCILLOR

On Shawn Menard’s behalf, Jonathan Macleod reported:

  • An open house on Bank St. height and character took place last week, and there is another scheduled to happen in May.
  • At its April meeting, the City’s Environment Committee will consider a motion to postpone action to enable putting plastic bags in the green bin.
  • There are numerous other consultations taking place in the near future:
    • February 28 – Bronson Ave. sewer and water main replacement. Part of this session will be a workshop to discuss Bronson more broadly.
    • February 28 – LRT phase 2
    • March 7 – 289 Carling development
    • March 8 – Shawn is holding a pop-up office in the Glebe at Bridgehead.
    • March 20 – Snow removal
  • Shawn’s office is working with city staff to to put together a mini proposal for OCDSB about how concerns about a Mutchmor rink would be mitigated. Other options are also being considered.
  • The new crossing guard – Wayne – has started at Bank and Fifth, and will be there until June. They are hopeful that solutions will be found to continue in the fall.

 

In response to a question, Jonathan clarified that no work about the more general “fixing Bronson” work has been formalized yet. A Board member committed to provide Shawn’s office with a report that was previously done on Bronson.

 

Jonathan committed to follow up about the online availability of the comment sheet for the Bank St. character and height consultation. He also identified that the range of stakeholders involved, including the GCA, the Glebe BIA, developments, and the FCA. Sarah also confirmed that councillors on the Planning Committee were invited to attend. Board members agreed that it was important to keep inviting Planning Committee members.

 

In response to a question about LRT Phase 2, Jonathan said that Shawn was considering the proposal. In general, Shawn is concerned with the timelines for deliberation and consultation, as well as the nature of P3s. Jonathan also said that discussions were taking place about SNC Lavalin’s involvement in the project. Sarah said that she would ask the Traffic Committee to identify any concerns and engage the Board via email. Anthony volunteered to assist as well.

 

In response to a question about the cancellation of local support under the new OMB, Jonathan said that they were in discussions with Joel Harden’s office about this.

 

BUDGET AND BUDGET PRINCIPLES

 

Motion 1 – Budget

 

Be it resolved that the 2018-2019 budget be approved.

 

Discussion:

Sarah presented the budget. One Board member suggested that the budget principles be discussed first, as they could have an impact on the budget. Sarah agreed to a friendly amendment:

 

Be it resolved that the 2018-2019 budget be approved, subject to consequential amendments associated with amounts in the budget principles.

 

One Board member provided some clarifications to amounts in the budget (which would decrease the amount of the deficit). Sarah clarified that the budget set out our intent, not actuals. The membership revenues, however, are actuals from May 2018.

 

In response to a question, it was clarified that the timeline for the budget was the GCA’s fiscal year: May 1, 2018 to April 30, 2019. It was also clarified that, generally, the budget would be presented to the Board each fall.

 

One Board member commented that even though we were considering the budget late in our fiscal year, it was good to get into the practice of having a budget.

 

(June / Bill) Carried

 

To start the discussion about budget principles, Sarah reported on the results of the informal online poll of Board members. Based on this poll, the Executive recommended a minimum reserve of $25,000 for the Board’s consideration.

 

Board members discussed the amounts spent on Lansdowne efforts, and emphasized that the amount being proposed was a minimum; additional fundraising would be done as needed. The importance of engaging the community on the amount to be spent would also be important. Sarah concluded the discussion by saying that the Executive would return at the next meeting with a motion in the $25,000 to $30,000 range.

 

With respect to the maximum percentage to spend in one area, Sarah put forward a range between 25% and 50%. One Board member spoke in favour of 25%; there is only so much capacity in the GCA and this could help to manage priorities. Another said that any variation on this could be put to the Board, including through the budget. Sarah said the Executive would come back with a motion proposing 25%.

 

COMMITTEE REPORTS / MOTIONS / Q&A

 

Motions 2 and 3 – CEIF community centre grant

Whereas the GCA Environment Committee Glebe Community Centre Energy and Carbon Reduction Project grant application has been successful in qualifying for funding under the 2018 Community Energy Innovation Fund;

Whereas the Agreement for Acceptance of Funds was reviewed by the GCA Executive and deemed to place too much risk on the GCA as it was written;

Whereas the GCA aboard discussed this matter at the October 2018 Board meeting and the executive agreed to action that discussion with further follow up with the CEIF project team;

Whereas subsequent legal advice about the Agreement for Acceptance of Funds led the GCA President, GCA Vice President (Creelman), GCA Environment Committee Co Chair (Keller Herzog) and project team to meet with relevant the City of Ottawa staff and, subsequent to that meeting, propose revisions to the agreement pursuant to that legal advice and with the aim of reducing risk to the GCA;

Whereas the City of Ottawa has made considerable revision to the original agreement in response to GCA feedback; and,

Whereas a formal legal review of this revised Agreement for Acceptance of Funds for the CEIF grant and the GCA’s Directors insurance policy would offer assurance that this risk to the GCA was appropriately reduced as intended by the modifications;

 

Motion 2

Be it resolved that the GCA authorize up to $1,000 out of environment earmarked or general funds of the GCA to cover expenses associated with a legal review of the City of Ottawa’s revised Agreement for Acceptance of Funds for the CEIF grant.

 

Discussion: Sarah reminded Board members of the project, and described work done with the City to address the GCA’s concerns about the language in the grant agreement. Because of the scale of the project, Sarah said that it would be prudent to have a formal legal review in addition to the review done by the City’s lawyers. She has already spoken with a neighbourhood lawyer, with expertise in city contracting, who is willing to give us a reduced rate. John Humphries added that the City has been very cooperative and that it really wants this project to go forward.

 

(Sarah / Angela) Carried

 

Motion 3

Be it resolved that the President of GCA and the Co-Chair of the Environment Committee, GCA be authorized to sign the “Agreement for Acceptance of Funds” for the CEIF on behalf of the GCA upon receiving legal advice and a favourable recommendation to sign said Agreement as a result of the legal advice.

 

Discussion: Sarah presented the motion.

 

(Elizabeth / Carolyn) Carried

 

Motion 4 – Affordable housing

Whereas the supply of affordable housing in Ottawa is falling significantly short of the demand;

Whereas there is a housing boom around rapid transit stations, but it’s mainly high-end condos, not affordable homes; and,

Whereas those who need affordable housing generally depend on public transit;

 

Be it resolved that the GCA recommend the city:

  1. Adopt an inclusionary zoning by-law that makes 10% of new development affordable, especially with affordable housing within 1 km of rapid transit stations.
  2. Use all available government-owned land within 1 km of rapid transit stations for non-profit and co-op housing.
  3. Set affordable housing targets and integrate transit and planning.
  4. Provide better tracking of affordable housing indicators in the Annual Development Report.
  5. Commit $15 million/year in the 2019 budget, over and above federal provincial grants, to build new affordable housing, with a commitment to continue to prioritize funds for affordable housing in the future.

Discussion: Lauren presented the motion. Two friendly amendments were made:

  1. Adopt an inclusionary zoning by-law that makes a minimum of 10% of new development affordable, especially with affordable housing within 1 km of rapid transit stations.
  2. Use all available city-owned land within 1 km of rapid transit stations for non-profit and co-op housing.

In response to a question about the 10% figure, Lauren said that other groups asked for 25% but that 10% seemed a bit more realistic.

 

In a discussion about whether to be more specific in how the City would be engaged, a Board member described that committees often get the Board’s endorsement for positions and then have flexibility when advocacy opportunities present themselves.

 

Lauren said that this would be sent to the City immediately as the 2019 budget has already been presented.

 

(Josh / Jennifer) Carried

 

JOHN HOWARD SOCIETY DEVELOPMENT AT 289 CARLING

In addition to the information Jonathan shared earlier about the consultation, Sarah reported that Sue had included a full update in the most recent Glebe Report.

 

PRESIDENT’S REPORT

During her report, Sarah reported on the Ward Council meeting, which she and June attended:

  • All ward community associations (CAs) were there.
  • Every CA gets two seats; most have chosen to send their president/chair and then a second person based on the agenda for that particular meeting.
  • Common issues of concern between the CAs included inappropriate intensification, city facilities (e.g., parks, community centres), and traffic and safety.
  • Sarah raised the Board’s cash-in-lieu of parkland motion. The Councillor’s office agreed that no additional funds would be spent until consultations had taken place. They will also speak with the City about allocation processes used in other wards.

 

Sarah also reported:

  • There is a lot of interest in the Mutchmor rink work.
  • Following a meeting with the BIA, the Centretown Community Health Centre’s homelessness resource will be in the Glebe Report and distributed to businesses.
  • The Centretown Community Citizens Association has contacted the City with concerns about cancelled budget consultations in the urban core.

 

Anthony provided an update on the official plan, reporting that the timeline has been accelerated. Several discussion papers will be released on March 1, and there will be a consultation on March 4. You can sign up on Ottawa.ca/newop for updates.

 

In response to Anthony’s report, a Board member asked that, if opportunities arise, Anthony raise the importance of moving to a lower carbon economy.

 

Finally, Sarah asked that Board members think about nominations for the 2019-2020 Board.

 

COMMENTS / ISSUES FROM COMMUNITY

Carolyn asked Board members to share the comment sheet about the Bank St. height and character study. The GCA Planning Committee is also developing a response. Sarah thanked the Planning Committee for their work on Imagine Glebe, which was cited during the meeting.

 

Johanna reported on the Phase 2 Clemow Estate Heritage Conservation Study, saying she is hopeful that it will go to Council in the fall. She recommended Board members check the website (www.ottawa.ca/clemow2) for more information.

 

Rochelle reporting that consultations on new public library are coming up.

 

OTHER BUSINESS

N/A

 

ADJOURNMENT

The meeting adjourned at 8:55 pm. (Angela / Rochelle)