GCA Board Meeting Minutes

 

Tuesday, October 22, 7:00 p.m.
Glebe Community Centre

 

Present: Elizabeth Ballard, Jackie Bastianon, Bob Brocklebank, Kristi Carin, Anthony Carricato, June Creelman (proxy for Judy Wilson), John Crump, Silvia Grandi, Rochelle Handelman (proxy for Nini Pal), Sam Harris, Jennifer Humphries, Carol Macleod, Carolyn Mackenzie, Bill Price, Stephanie Small, Laura Smith, Sue Stefko, Josh Van Noppen, Caroline Warburton (proxy for Brenda Perras)

 

Others: Jonathan McLeod, Wendy Myers, Bhagwant Sandhu, Mindy, Steve

 

Regrets: Nini Pal, Brenda Perras, Sarah Viehbeck, Judy Wilson

 

WELCOME

June noted that she would be chairing as Sarah sent regrets. June welcomed all to the meeting.

 

AGENDA AND MINUTES

The agenda was approved with one change: the Environment Committee’s motion regarding plaques will be deferred to the November meeting (Silvia / Rochelle). The September meeting minutes were approved as presented (Bob / Bill).

 

REPORT FROM THE COUNCILLOR

On Shawn’s behalf, Jon reported that urban councillors are holding a budget consultation on November 5. The draft document will be tabled at Council on November 6. There is also a meeting about Lansdowne on October 28; City Parks staff, OSEG, Shawn, and community associations will be present. 

 

In response to a question, Jon emphasized that they want to engage the farmers market in any work about Lansdowne; they will be joining the public meeting. With respect to the involvement of Casino Lac Leamy, Jon said that city staff are able to sell naming rights at Lansdowne. The agreement with the casino will bring in some funds for various things (e.g., seating, shade).

 

In response to a question about the accessibility of elevators at Fifth Avenue Court, Jon said that the office is looking into how this could be addressed. It was suggested that a loading zone similar to others on Bank St. be used.

 

In response to a question, Jon said that he has been in touch with Bylaw and the Ottawa Police about a brothel on Pretoria. Jon will follow up with the police for additional information on whether and how this is being addressed.

 

COMMITTEE REPORTS / MOTIONS / Q&A

 

Environment Committee

Jennifer provided a brief update on the windows project. There have been some complications that have pushed timelines out, but the agreement should be signed soon.

 

Motion 2: Trees at Brown’s Inlet Park

 

Whereas the GCA values trees and supports Ottawa’s Urban Forest Management Plan which aims to preserve and expand the urban tree canopy;

Whereas city forestry plans to plant additional trees at Brown’s Inlet Park, including a commemorative tree, a replacement tree, and succession trees for others nearing the end of their lifespan;

Whereas city forestry has asked for our input on its tree planting plan which shows a mix of primarily native trees distributed across the park;

Whereas the Environment Committee and the Parks Committee’s Brown’s Inlet steward have reviewed the plan and find it to be excellent;

Whereas the Parks Committee has sought input from neighbouring dog owners who visit the park regularly and identified no concerns;

Whereas the Committees have urged city forestry to provide tree trunk protection and to add segregated dog waste bins to the park, and will be following up with city forestry on these items;

 

Be it resolved that the GCA supports additional trees in Brown’s Inlet as part of our overarching position in favour of preserving and expanding tree canopy in the Glebe.

 

Discussion: Jennifer presented the motion. In response to a question, Jennifer described where the trees would go. Board members expressed support for the motion and for other measures that could be taken to protect trees.

 

(Jennifer / Carol) Carried

 

Health, Housing and Social Services Committee

 

Motion 3: Rental housing policy 

 

Be it resolved that the Glebe Community Association:

 

  1. Recommends that all rentals in Ottawa do not need to be regulated at this time. In addition, areas specifically near to post-secondary schools do not need to be targeted.
  2. Encourages the city to develop clearer and stricter by-laws that gives the city “teeth” in the areas of: waste disposal and storage, noise, and exterior maintenance of the property.
  3. Supports initiatives to bring greater education and outreach to both tenants and

landlords regarding their rights and the laws that are in place.

  1. Supports an increase in supply of affordable housing and therefore it should be one of our overriding priorities.
  2. Recommends the city reexamine the rooming house licensing process to include the following:
  • Incentives for more rooming houses to be developed
  • Clearer requirements in terms of floor plans, right of access to common areas, waste management plans and property maintenance plans.
  • Incentives for the good landlords based on the number of complaints and the results of public inspections.
  • Increased funding for proactive inspections specifically targeting known problem landlords.

 

Discussion: Josh presented the motion. In response to comments, three friendly amendments were made:

 

  1. Recommends that all rentals in Ottawa do not need to be regulated at this time. In

addition, areas specifically near to post-secondary schools do not need to be targeted.

 

  1. Encourages the city to develop clearer and stricter by-laws that gives the city “teeth” in the areas of: waste disposal and storage, noise, parking, and exterior maintenance of the property.

 

  • Clearer requirements in terms of floor plans, right of access to common areas, waste management plans (including composting) and property maintenance plans.

 

In response to a question, Josh said that the committee had not consulted with other community associations, mainly due to time constraints.

 

Josh also described the rationale for recommending that all rentals do not need to be regulated: it is very expensive, and these costs are often passed on to renters. In addition, similar objectives could be achieved with more effective enforcement.

 

(Josh / John) Carried

 

Motion 4: Short-term rentals policy

 

Be it resolved that the Glebe Community Association make the following recommendations:

 

  1. Allow licensed short-term rentals within residential zones in owner-occupied residences

Including;

  • Rooms in a principal residence where the principal resident is present.
  • Allow rental of a full principal residence when the resident is absent. However the primary resident of the unit must limit rentals to 120 days a year.
  • Principal Residence Attached Units. This allows people to rent out units that are part of their own home.
  1. Regulation should take place through regulating hosts by requiring hosts to have a municipal licence or register with the municipality before offering the room or unit. There would be a charge fined to those who operate without a licence or registration number.
  2. Regulation should occur through voluntary platform agreements where platforms are asked to require hosts to display their licence number on their advertisement.
  3. Exempt registered bed and breakfasts from registering as short-term hosts.

 

Discussion: Josh presented the motion. Following a comment, a friendly amendment was made:

 

  1. Regulation should take place through regulating hosts by requiring hosts to have a municipal licence or register with the municipality, and pay a fee, before offering the room or unit. There would be a charge fined to those who operate without a licence or registration number.

 

Board members had varied opinions about the second bullet of point 1. Those supporting the motion said that this would facilitate students subletting apartments in the summer (contingent on discussions with landlords), and would enable others to supplement income and perhaps facilitate home ownership in the Glebe. Those who did not support this expressed concerns about ghost hotels and difficulties with enforcement. One Board member said that this was too big an issue for the GCA to deal with at this point.

 

This amendment to the motion was put forward:

 

  1. Allow licensed short-term rentals within residential zones in owner-occupied residences

Including;

  • Rooms in a principal residence where the principal resident is present.
  • Allow rental of a full principal residence when the resident is absent. However the primary resident of the unit must limit rentals to 120 days a year.
  • Principal Residence Attached Units. This allows people to rent out units that are part of their own home.

 

(Bob / John) Carried

 

The Board then voted on the motion as amended.

 

(Josh / Rochelle) Carried

 

OTHER MOTIONS AND UPDATES

 

Motion 5: Budget

 

Be it resolved that the 2019-2020 budget be adopted as presented.

 

Discussion: Caroline presented the budget.

 

(Caroline / Bob) Carried

 

Motion 6: Patterson Creek Bistro

 

Be it resolved that the GCA submit written comments to the NCC on the proposed evaluation criteria for the Patterson Creek Bistro Pilot Project, highlighting the following:

* There need to be additional criteria added relating to park experience, community impact, traffic and parking, and visitor characteristics/mode of transport.

* The GCA would like to be involved in the evaluation especially in the assessment of heritage, design and landscaping aspects.

* The GCA recommends that additional monitoring and feedback mechanisms, such as an intercept survey, be considered.

* The GCA believes a public community consultation meeting is required and would be amenable to assisting with its organization.

 

Discussion: Josh presented the motion, and described what an intercept survey is. June also clarified that the NAC provided some information on how they chose the site. 

 

Two friendly amendments were made to reflect the discussion:

 

* The GCA should be involved in the evaluation especially in the assessment of heritage, design and landscaping aspects.

 

* The GCA believes a public community consultation meeting as part of the evaluation is required and would be amenable to assisting with its organization.

 

(Josh / Bill) Carried

 

Board members also provided additional comments for the letter:

 

  • Ask that the NAC confirm in writing that the site will be restored to its natural state following the closure of the bistro.
  • Ask that plastics not be used for environmental reasons.
  • Ask what other sites were considered.

 

 

Board members also supported the evaluation criteria including the effect on local residents.

 

Hospital project

Bhagwant provided an update on the hospital project.

 

Lansdowne

Tony reiterated the importance of attending the meeting on October 28 at the Horticulture Building from 7-9 pm. Volunteers are also needed at 6:30 to help set up chairs. A media advisory will go out, and Tony will prepare a summary afterward for the Glebe Report.

 

The objectives of the meeting are to get an update from the City on what they are proposing, and to hear from OSEG about their strategic review. The recommendation about the City’s portion of Lansdowne will go to Council on November 6.

 

PRESIDENT’S REPORT

On Sarah’s behalf, June reported that there have been some complaints about the Mutchmor Rink because it is slightly smaller than it used to be.

 

COMMENTS / ISSUES FROM COMMUNITY

Bob provided an update on FCA’s ongoing work on the City Plan. He invited Board members to attend a workshop on October 26 at Tom Brown Arena.

 

One community member expressed concern about cars turning off the Queen Elizabeth Driveway despite one-way arrows going the other way. Enforcement and/or signage could be improved. June reminded Board members that we are still looking for someone to chair the Transportation Committee so that issues like this can be considered.

 

OTHER BUSINESS

Laura reported that there have been some technical difficulties with the Google docs chart, so asked Board members to share any agenda items by email.

 

ADJOURNMENT

The meeting adjourned at 8:52 pm. (Rochelle / Josh)