GCA Board of Directors Meeting Agenda
Tuesday, June 25, 2024 – 7:00 p.m.
Glebe Community Centre – Preschool Room
Chair: John Crump, GCA President
Secretary and Timekeeper: Janet Sutherland
| Committee Reports and Motions:
· Nominations · Great Glebe Garage Sale · Lansdowne · Membership · Heritage · Financial Report (see Annex B) MOTION: Be it resolved that the GCA Board accept the year-end financial report as received for presentation at the AGM. Special Update – Overview of City Bylaw Changes · Implications for the Glebe · Trees and Zoning Special Update: Governance (See Bylaws with Notes, Articles & clean copy of Bylaw) · GCA Compliance with Ontario Not-for-Profit Corporations Act (ONCA) – approval of the draft of the articles of amendment and new general operating by-laws relating generally to the affairs of the Corporation. MOTION (see full text in Annex C): BE IT RESOLVED THAT: 1. The Articles of Amendment of the Corporation, which have been submitted to this meeting and are annexed to these minutes as Schedule “A” are approved, subject to any revisions that may be required by the Ontario Ministry of Public and Business Service Delivery; 2. The general operating by-law of the Corporation (as amended) is repealed and the new general operating By-law No. 1 which has been submitted to this meeting and is annexed to these minutes as Schedule “B” is approved and enacted; 3. The Articles of Amendment and the new general operating By-law No. 1 will be submitted to the annual meeting of members for confirmation; and 4. Any one of the officers and directors of the Corporation is authorized to take all such actions and execute and deliver all such documentation, which are necessary or desirable for the implementation of this resolution.
Issues from the Community Chair/President’s Report / Closing Remarks Adjournment |
John Crump
Janet Sutherland Colette Downie Carolyn Mackenzie Carol MacLeod William Price David Kelly Carolyn Mackenzie Angela Keller-Herzog Colette Downie John Crump John Crump |
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| Next Meeting: | GCA Annual General Meeting 7:00 p.m. Thursday September 12th at the Glebe Community Centre (Preschool Room)
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ANNEX A – COMMITTEE REPORTS
Nominations – verbal report
Environment
Climate Change:
Over 920 Ottawa residents participated in the 6 Coffee Houses on Sustainability which ended on June 8th. One hundred & eight-four volunteers gave over 1,000 hours of their time. The relative contribution from GCA, CEPGP, CAFES and volunteers in-kind is shown below:
GCA: $397.97
CAFES: $824.20
CEPGP: $9,799.70
In Kind: $20,320.00
The GCA Environment Committee is indebted to Bank Street businesses for their sponsorship including: McKeen Metro Glebe, Bridgehead, Whole Foods, Starbucks, Wild Oat Café, Happy Goat & Second Cup.
Attendees enjoyed the informal and interactive format of these events and indicated that they were able to access helpful information from friendly sources (97% found these events to be helpful). Several groups have expressed an interest in organizing events following this format including the City of Ottawa.
Of significance, the Zero-Waste Living event was the only one where the majority of attendees were renters which indicates that reducing waste is a topic for which renters feel they can make a greater contribution to sustainability. It bodes well for the introduction of green bins in apartment buildings.
Greenspace:
In May 2023 the GCA board passed a motion to request the City of Ottawa to implement automatic tree planting for city-owned land in front of residential properties which was shared through CAFES and resulted in other CA’s writing similar letters to Mayor Sutcliffe. On June 18, 2024, the Environment and Climate Change Committee voted to support ‘proactive right-of-way tree replacements1’. This is a win!
Anti-Idling:
Jennifer Humphries convened a meeting regarding the Engage Ottawa What We Heard report on the Control Idling By-Law Review. Majority of respondents support reduced idling to 1 minute and limiting idling with set temperature thresholds. Jennifer plans to meet with City of Ottawa staff doing the review to highlight the environmental, health, and financial (for city-owned vehicles) costs of idling.
Great Glebe Garage Sale – verbal report
Lansdowne – verbal update
Membership – verbal update
Planning – verbal report
ANNEX B – FINANCIAL REPORT
| Glebe Community Association | ||||
| May 1,2023 – April 30,2024 | ||||
| Income Statement | ||||
| Income | TOTAL | |||
| Membership Fees | 13,340.00 | |||
| Other Income | 293.40 | 13,633.40 | ||
| Expenses | ||||
| Administration | 532.73 | |||
| Annual General Meeting | 745.54 | |||
| Bank Fees | 28.45 | |||
| Lansdowne | 11,766.21 | |||
| Environment | 305.90 | |||
| Transportation | – | |||
| Heritage | – | |||
| Parks | – | |||
| Planning | – | |||
| Membership Drive | 623.68 | |||
| Insurance | 2,218.90 | |||
| ONCA – Legal Fees | 3,559.50 | |||
| Great Glebe Garage Sale | 950.55 | |||
| Website | 1,170.73 | 21,902.19 | ||
| Over (Under) | (8,268.79) |
ANNEX C – MOTIONS
1. MOTION:
Be it resolved that the GCA Board accept the year-end financial report as received for presentation at the AGM.
2. MOTION: Transition to Not-for-profit Corporations Act, 2010(Ontario)
WHEREAS: The Not-for-profit Corporations Act, 2010 (Ontario) (the “ONCA”) was proclaimed on October 19, 2021 and the Glebe Community Association has three years to transition to the ONCA. In order to transition, the Corporation is required to file articles of amendment with the Ontario government to move certain matters from the by-laws to the articles of incorporation (such as the number of directors) and to make changes to the Corporation’s letters patent in order to comply with the new rules in the ONCA. Another part of the transition is to amend the Corporation’s by-laws in order to bring the by-laws into compliance with the ONCA.
In order to proceed with the transition to the ONCA, it is necessary for the directors to approve the articles of amendment and the new general operating by-law (the “Documents”), and then submit the Documents to the members for approval by special resolution.
The Documents have been prepared based on the new rules set out in the ONCA and have been previously reviewed by the Board.
Motion. To approve the draft of the articles of amendment and new general operating by-laws relating generally to the affairs of the Corporation.
BE IT RESOLVED THAT:
- The Articles of Amendment of the Corporation, which have been submitted to this meeting and are annexed to these minutes as Schedule “A” are approved, subject to any revisions that may be required by the Ontario Ministry of Public and Business Service Delivery;
- The general operating by-law of the Corporation (as amended) is repealed and the new general operating By-law No. 1 which has been submitted to this meeting and is annexed to these minutes as Schedule “B” is approved and enacted;
- The Articles of Amendment and the new general operating By-law No. 1 will be submitted to the annual meeting of members for confirmation; and
- Any one of the officers and directors of the Corporation is authorized to take all such actions and execute and deliver all such documentation, which are necessary or desirable for the implementation of this resolution.