GCA Board Meeting Minutes

 

Tuesday, May 28, 7:00 p.m.
Glebe Community Centre

 

Present: Elizabeth Ballard, Bob Brocklebank, Dan Chook Reid, June Creelman, Colette Downie, Joan Forbes, Silvia Grandi, Rochelle Handelman, Sam Harris, Jennifer Humphries, Bruce Jamieson, Sylvie Legros, Carolyn Mackenzie, Carol MacLeod, Christine McAllister, Nini Pal, Johanna Persohn, Laura Smith, Sue Stefko, Sarah Viehbeck

 

Others: Anthony Carricato, Liz McKeen, Jonathan McLeod, Sheri Segal Glick, Ali Shafaee, Stephanie Small, Jackie, Chris

 

WELCOME

Sarah welcomed all and acknowledged that we meet on the unceded territory of the Algonquin people. She also drew attention to recent cycling incidents in Ottawa, as well as spring flooding.

 

AGENDA AND MINUTES

The agenda was approved with the addition of a discussion about the Ontario government’s Bill 108 after the Lansdowne item (Elizabeth / Rochelle). The minutes from the April 23, 2019 meeting were approved as presented (June / Carol), as were those from the April 29, 2019 meeting (June / Jennifer).

 

ESCAPADE MUSIC FESTIVAL

Ali Shafaee shared that the festival will host 30,000 people at Lansdowne on June 22 and 23. The schedule will give the local community as much access as possible to parts of Lansdowne (e.g., water park, basketball, farmer’s market), and adjustments have been made to address noise concerns. Ali provided an email address to send questions or concerns.

 

In response to a question, Ali said that Old Ottawa South will receive written information.

 

In response to a question about controlling plastic waste, Ali said that they will have water bottle refill stations. Carleton will also be there collecting bottles and cans.

 

REPORT FROM THE COUNCILLOR

On Shawn’s behalf, Jonathan reported:

  • There are several public consultations taking place: 
    • June 6 – redesign of Chamberlain, Isabella and Catharine
    • June 20 – Bank St. Height and Character Study
    • June (date TBC) – Five urban councillors holding consultation on Official Plan
    • Rental accommodations – check Shawn’s website for details
  • Escapade requested a noise exemption, but this was not approved.
  • Lansdowne Consulting Group, including representatives from the Glebe BIA and each community association, had its first meeting. Governance was discussed.
  • A community meeting about the rink was held, but its location is still undetermined.
  • The geotechnical survey of Firehall Park, to be finalized next week, will show the level of ground contamination and what remediation needs to be done (including cost, timelines).
  • Shawn is supporting various safe streets initiatives, including making the west side of Bank in the Glebe 30 km/h, and supporting and upcoming motion from Councillor McKenney for a Vision Zero policy for the city.

 

Jon committed to bring back a concern raised by a Board member regarding the inclusion of Lansdowne condo boards in consultations.

 

In response to a question, Jon said they were starting with the Glebe’s west side for 30 km/h because this is where the biggest speeding problem is. They hope to do the full ward eventually.

 

COMMITTEE REPORTS / MOTIONS / Q&A

 

Motion 1: Vehicle Idling

Given that:

  • idling vehicles increase air pollution and decrease the quality of life in our neighbourhood and others across the city; and
  • vehicle idling increases the city’s carbon footprint through unnecessary and excessive emission of greenhouse gasses; and
  • current bylaws stating that idling for more than three minutes is prohibited unless the temperature is below 5 degrees or above 27 degrees are frequently ignored, with many drivers idling at moderate temperatures;

And given that the City of Ottawa’s Environment Committee has recently moved to declare a climate emergency;

 

Resolved that the GCA endorses efforts by its Transportation Committee and the Environment Committee to communicate with the city of Ottawa councillors and officials responsible, the Environmental Stewardship Advisory Committee, and the local MPP and MPs to take urgent action in the form of public education, targeted awareness campaigns in key areas like school zones, and additional enforcement as needed.

 

Discussion: Matt presented the motion, developed with the Environment Committee. In response to a request for clarity as well as concerns about construction vehicles and unoccupied vehicles, friendly amendments were made as follows:

 

Resolved that the GCA endorses efforts by its Transportation Committee and the Environment Committee to communicate with the city of Ottawa councillors and officials responsible, the Environmental Stewardship Advisory Committee, and the local MPP and MPs to take urgent action with respect to vehicle idling, whether vehicles are occupied or unoccupied, in the form of public education, targeted awareness campaigns in key areas like school zones and construction sites, and additional enforcement as needed.

 

It was suggested that the committee consider a future motion that the City examine its bylaws, particularly the issue of idling unoccupied vehicles.

 

(Matt / Rochelle) Carried

 

In response to a question, Matt clarified that input would be sought from the nearby condo regarding potential parking on Second Avenue.

 

Motion 2: Clemow Estates Phase II and III Heritage District Study

Be it resolved that the GCA Heritage Committee on behalf of the GCA submit a letter to the City confirming their support for City heritage staff proposed new approach for Phase III (Central Park West Heritage Conservation District study area) and to request that the City heritage staff include in their recommendations to Council that an alternate Phase III Heritage Conservation District study be considered to include the remaining parts of the historical Clemora Park subdivision, Powell Avenue and Glebe Avenue (formally Carling Ave), between Bank and Bronson and possibly the part of Glebe Avenue that is not part of the Phase I Clemow Estates East Heritage Conservation District.

 

Discussion: Johanna presented the motion.

 

(Johanna / Dan) Carried

 

Motion 3: Community Partnership Minor Capital Grant

Whereas the GCA parks committee will be applying to the city for a Community Partnership Minor Capital grant to help fund the installation of benches and a waste bin in an underutilized portion of Central park West located on Powell Ave near Bank Street;  

Whereas the deadline for grant applications is September 1st, 2019; and;

Whereas the application requires a letter of support from the GCA Board;

 

Be it resolved that the GCA Board provide a letter of support to accompany the grant application.

 

Discussion: Bruce withdrew the motion for the time being. This land is on the City’s radar, and the Parks Committee may bring something forward at a future meeting.

 

Motion 4: Affordable housing

Whereas there is a growing affordable housing crisis;

Whereas the city is evaluating their Official Housing Plan and looking to increase the supply of affordable housing; and

Whereas other community groups are working to provide recommendations to the city and province;

 

Be resolved that the GCA join a forum, alongside other community associations, subject matter experts and members of the private sector, that exists to exchange information and discuss potential solutions to address housing affordability in Ottawa.

 

Discussion: Dan presented the motion. Bob commented that the FCA is also involved in this topic and that this type of work can be mutually supportive. In response to a question, Dan clarified that the Centretown Citizens Community Association is leading this work.

 

(Dan / Carol) Carried

 

MOTIONS FROM THE EXECUTIVE

 

Motion 5: Guidelines for GCA Board on Political Activities

Whereas the GCA is a community association that works with elected representatives at the municipal, provincial and federal levels;

Whereas the GCA is non-partisan and represents all its members

Whereas much of the work of the GCA is inherently political and therefore attracts individuals who are interested and active in local politics

Whereas the GCA’s traditional practices in terms of political activity have not been written down and are therefore not transparent,

 

Be it resolved that the GCA adopt the following principles and guidelines regarding political activity of the organization and of the board.

 

The Glebe Community Association

  • Is a non-partisan association that works with the Glebe’s elected representatives at all levels to advance the interests of our community.
  • Invites the elected councillor for our ward to attend all board meetings and give a report.
  • Invites other elected officials to make presentations to the board from time to time to hear from the community and to discuss local issues that impact the Glebe community.

 

During Municipal Elections

  • The GCA normally organizes one all-candidates meeting either on its own or with other community associations. Any other proposals for GCA- sponsored or hosted all-candidates meetings must be approved by the board.
  • The GCA may choose to provide information to its members on other all candidates meetings and debates, only if these events are organized in a manner that is considered non-partisan.
  • If a regular GCA board meeting is scheduled during a municipal election campaign, the elected Ward Councillor will be invited to give a report as usual but questions will be limited to questions of clarification on past activities.
  • Candidates for ward councillor or mayor are welcome to attend GCA board meetings and their presence will be acknowledged however they will not be given an opportunity to make a presentation to the board.

 

During Provincial and Federal Elections

  • The GCA normally organizes one all-candidates meeting either on its own or with other community associations. Any other proposals for GCA- sponsored or hosted all-candidates meetings must be approved by the board.
  • The GCA may choose to provide information to its members on other all candidates meetings and debates, only if these events are organized in a manner that is considered non-partisan.
  • Elected provincial or federal officials may attend a GCA meeting to give a report on activities any time up to when the writ is dropped. Every effort will be made to schedule such provincial or federal reports at least 3 months before an anticipated provincial or federal election.
  • Candidates in provincial or federal elections are welcome to attend GCA board meetings and their presence will be acknowledged however they will not be given an opportunity to make a presentation to the board.

 

GCA Board and Members

  • The GCA will never endorse any candidate at any level.
  • The GCA’s communications channels (social media, website, newsletters, Glebe Report column, committee reports or other similar vehicles) will not be used to promote candidates at any level.
  • Individual GCA board members may support any candidate they wish in any way they wish, but must do so in a personal capacity and not in their role with the GCA.
  • GCA board members who wish to run for elected office must step down from the Board before they announce their candidacy publicly.
  • Individuals who have previously run for elected office but are not currently holding an elected position or running as a candidate, are eligible to be nominated to a position on the GCA board.

 

Discussion: June presented the motion. One Board member commented that other community associations allow candidates to give short presentations and that the GCA should consider the same. It was clarified that the GCA does not host all candidates meetings at the provincial and federal level; a friendly amendment was accepted:

 

  • The GCA normally organizes one all-candidates meeting either on its own or with other community associations. Any other proposals for GCA- sponsored or hosted all-candidates meetings must be approved by the board.

 

In response to a question as to whether the third ‘whereas’ clause was necessary, June elaborated and a friendly amendment was accepted:

 

Whereas SOME of the work of the GCA is inherently political and MAY attracts individuals who are interested and active in local politics

 

(June / Dan) Carried

 

Motion 6: Financial statements

Be it resolved that the GCA 2018-19 financial statements be approved.

 

Discussion: Sylvie presented the financial statements, with a small amendment; the expense in the small projects line will be included with the 50th anniversary expenses. She also clarified that the $326 was for the TWIGS pollinator garden, and that we are still trying to determine the reason behind a $2,000 deposit from the City. A friendly amendment was accepted:

 

Be it resolved that the GCA 2018-19 financial statements be approved, with the removal of the ‘small projects’ line item as well as pending the resolution of the City’s $2,000 deposit in our account.

 

It was suggested that the plan for the parklet be an item considered in future.

 

(Sylvie / Rochelle) Carried

 

Motion 7: Lansdowne

Whereas arrangements for the redevelopment of Lansdowne Park were a subject of controversy and vigorous public debate,

Whereas Council has been informed that financial returns from the redevelopment have been less than envisaged at the outset of the project, and 

Whereas Ottawa Sports and Entertainment Group has indicated that it will propose by the end of June certain modifications to the existing partnership arrangement with the City

 

Be it resolved that

  1. The GCA inform Council and OSEG that comprehensive public consultation on Lansdowne will be required; that greater transparency on financial aspects of the partnership must feature in those consultations and that such consultations cannot effectively be conducted during the summer vacation period; 
  2. The GCA request confirmation that Council will deliberate on any proposed changes to the Lansdowne partnership agreement only following public consultation and not prior to October 1, 2019; 
  3. The GCA write to the City of Ottawa indicating, based on the limited information available about the Strategic Review of Lansdowne Park, it DOES support the following: (1) increased oversight and transparency of all aspects of financial and other reporting about the Lansdowne Park partnership agreement; (2) the maintenance and expansion of existing best practices, when used, related to noise and traffic management; (3) in principle, efforts to enhance the vibrancy of Lansdowne Park as a family-friendly, community asset year round; and, (4) the City management of its portion of Lansdowne Park;
  4. The GCA write to the City of Ottawa indicating, based on the limited information available about the Strategic Review of Lansdowne Park, it DOES NOT support the following: (1) further city-funded subsidies to the Ottawa Sports and Entertainment Group; (2) any reduction in the City’s portion of the land or facilities at Lansdowne; (3) the management for all of Lansdowne Park being transferred to OSEG;
  5. The GCA write to and encourage all community associations and councillors to ask the following questions about Lansdowne Park: (1) How does the City of Ottawa define success for the Lansdowne Park partnership, financially, operationally, and strategically?; (2) what are the degrees of freedom within the existing partnership agreement to enliven the site?; (3) are any parts of the Lansdowne Park partnership agreement and its sub agreements making money? If so, which, how much?; (4) why are more events considered to be the preferred strategy to increase profits by OSEG? Will this contribute to improvements in the City’s financial return?; (5) is Lansdowne a good deal for the taxpayers of Ottawa? On what evidence is the City making this assessment?

 

Discussion: Sarah presented the motion. Bob provided some details about the meeting he attended. One Board member commented that more consultation be done before a position is taken in the fourth part of the motion. A friendly amendment was accepted:

 

  1. The GCA write to the City of Ottawa indicating, based on the limited information available about the Strategic Review of Lansdowne Park, it DOES NOT has concern regarding the following: (1) further city-funded subsidies to the Ottawa Sports and Entertainment Group; (2) any reduction in the City’s portion of the land or facilities at Lansdowne; (3) the management for all of Lansdowne Park being transferred to OSEG;

 

(Sarah / Dan) Carried

 

Motion 8: AGM food

Whereas Nini Pal has offered to coordinate food for the GCA Annual General Meeting; and

Whereas Loblaws has, in the past, offered a discount for purchasing this food if Nini was able to present a letter from the GCA confirming that she was authorized to order food for the Annual General Meeting;

 

Be it resolved that Nini Pal coordinate food for the GCA Annual General Meeting; 

be it resolved that a letter be written to confirm Nini’s role in coordinating the food for the Annual General Meeting;

and be it resolved that a maximum of $400 be allocated to be spent on food for the Annual General Meeting.

 

Discussion: Nini presented the motion. Sylvie clarified that, last year, food cost just over $200 and drinks cost approximately $120. A friendly amendment was accepted:

 

and be it resolved that a maximum of $400 be allocated to be spent on food and beverages for the Annual General Meeting.

 

(Nini / Rochelle) Carried

 

Additional motion: Support for Old Ottawa East Community Association submission

 

Whereas the City’s Official Plan is the touchstone policy document guiding City planning decisions;

Whereas a proposed amendment to the Official Plan is scheduled to go to Planning Committee at City Hall in mid July so that 9 storeys is permitted where 6 storeys was agreed to in the fairly recent CDP for Old Ottawa East;

 

Be it resolved that the GCA write to the City to:

  • support of the Old Ottawa East Community Association submission, which opposed the amendments; and,
  • Express concern that such decisions, which offer exceptions to the Official Plan, may devalue the current Bank Street exercise if this type of amendment is supported by City Hall.

 

Discussion: Carolyn presented the motion.

 

(Carolyn / Jennifer) Carried

 

Additional motion: Bill 108

 

Whereas the Government of Ontario has proposed the More Homes, More Choice bill (Bill 108), which includes changes about how municipalities allocate development charges;

 

Be it resolved that the GCA write the MPP and the Premier to express concern about Bill 108, particularly regarding its impact on reduced funding and requirements for affordable housing and elimination of developers’ fees to provide Cash-In-Lieu of Parkland funds for municipalities (Ottawa) and move park development from the City to developers.

 

Discussion: One Board member commented that there were many issues with Bill 108 – not just those highlighted here. Dan specified that the Health, Housing and Human Services committee would still write about inclusionary zoning.

 

(Elizabeth / Rochelle) Carried

 

UPDATES

 

Membership Committee

Carol provided a brief update about the membership drive, and invited anyone interested in canvassing to volunteer. One Board member suggested that more personalized notes be provided to those on streets without canvassers in March or April next year to encourage others to be involved. Another Board member said they were often asked about the benefits of membership and that that be clearly identified in communications materials.

 

Nominations Committee

June provided an update on nominations work, highlighting that we are still looking for someone to chair the Transportation Committee, as well as area representatives for Clemow-Powell and Glendale-Renfrew.

 

Great Glebe Garage Sale Debrief

Sarah thanked the Heritage and Environment committees for their work, as well as Colette for her coordination. Colette provided a debrief of the event:

  • People in the neighbourhood were interested in renting their space to vendors or to hosting charities. 
  • A focus for next year might be increasing the number of water refill stations.
  • She will share information regarding donations to Food Bank when that information is available. She will also put a reminder regarding donations in the Glebe Report

 

One Board member reported traffic issues caused by parking and flex posts.

 

In response to a question about road closures, Colette said that this would be a substantial financial investment. For example, it costs $1900 for patrol car and two officers for four hours. The emergency plan is the focus in terms of traffic flow. It was suggested that the Board consider, at its February 2020 meeting, areas we might want to flag in the emergency plan.

 

PRESIDENT’S REPORT

Sarah reported:

  • The public consultations Jon identified will be advertised through the GCA’s communications tools.
  • Two public meetings were held recently, and that many new faces attended.
  • There will be follow-up with the City and school board about the rink, reinforcing strong support for Mutchmor as the location
  • The BIA has engaged about gateway signage for a spot near Chamberlain and Bank. 
  • The Capital Spokes Bike Rally is being run by Old Ottawa South this weekend.
  • We have been invited to support Ecology Ottawa’s work on Vision Zero.
  • We will do an online poll regarding a regular June Board meeting to ensure we have quorum.

 

Annual General Meeting

Board members were reminded that the AGM is on June 19, and that the guest speaker is Alain Migueles from the City of Ottawa.

 

COMMENTS / ISSUES FROM COMMUNITY

N/A

 

OTHER BUSINESS

N/A

 

ADJOURNMENT

The meeting adjourned at 9:01pm. (Dan / Rochelle)